Charter & meeting pact
A shared foundation for
open knowledge exchange.
Trust, active participation and open exchange turn local experience into shared public-sector capacity. The charter sets the direction for the community, while the meeting pact makes its principles practical in the room.
Proposal · 14 sections
A framework for a
trusted working community.
The charter brings together the network’s current practice and principles as a shared guide to good knowledge exchange and stronger collective AI capacity across the public sector. Every provision remains open to changes and collective approval by members.
Name and purpose
AI Alliancen is an independent professional network for people working with AI in and around the public sector.
Its purpose is to make experience useful across organisations: from early experiments to responsible implementation, reliable operations and shared capacity.
Membership and representation
The starting point is one membership seat per municipality, supplier or other organisation. The seat belongs to the organisation, which may rotate relevant colleagues into meetings.
Each organisation designates a primary contact and provides handovers so continuity, relationships and shared memory are maintained.
Active participation
Membership is reciprocal. Members are expected to contribute practical experience, questions, methods, materials or constructive peer challenge — including work that is not yet finished.
The network is a working community, not a mailing list. Participants contribute, as they are able, through hosting, talks, peer review and follow-up.
In-person network meetings
The Alliance’s ordinary meetings are held in person. Presence, trust and informal exchange are part of how the network works.
Remote participation may be agreed as an exception where the host can support it without diminishing the meeting for those attending in person.
Geographic host rotation
Hosting rotates between organisations and, as far as practical, between different parts of Denmark. Rotation offers insight into different local conditions and distributes travel over time.
The host normally provides the venue and practical coordination and may place a local topic or case on the agenda.
Agenda, topics and time
Every member may propose topics. Nothing is too small or too large to discuss when it is professionally relevant to the network.
We do not impose an artificial maximum duration on a topic. The facilitator gauges relevance and momentum and makes any prioritisation decisions transparently with participants, allowing a valuable conversation the time it needs.
Standing update from Local Government Denmark
When KL — Local Government Denmark — is present, time is reserved early in the meeting for a concise update on relevant cross-municipal initiatives, regulation, programmes or opportunities.
The update is informational and should not displace the shared professional conversation.
Guests
Guests may be invited to give a talk, observe or join discussion of a defined topic. Every invitation has a clear host, purpose and agreed scope.
Guests are briefed in advance on confidentiality, commercial neutrality and the meeting pact.
Confidentiality and sharing
Professional insights and general lessons may normally be shared, but statements must not be attributed to a person or organisation without explicit consent.
Information marked confidential, sensitive or security-critical stays in the room. Personal data and information subject to statutory confidentiality must not be included in cases or materials.
Commercial neutrality
AI Alliancen is not a sales channel. Suppliers and advisers take part for their professional expertise and disclose relevant interests or dependencies.
Products and services may be discussed when they serve a concrete professional question. The discussion should concern evidence, outcomes, limitations, cost and public value — not promotion.
Joint statements, name and logo
Members speak only for themselves or their organisation unless a clear collective mandate has been given.
AI Alliancen’s name, logo or collective membership may not be used as an endorsement, reference or co-signature without prior collective approval.
Materials and publication
Slides, minutes, tools and other materials may be shared in the Alliance knowledge space once the presenter’s consent, intellectual-property rights, confidentiality and accessibility have been addressed.
AI-generated or AI-assisted content is clearly labelled and checked by a person before publication. Errors are corrected openly when identified.
Finances
Membership does not automatically carry a fee. Hosts incur only the local costs they have agreed to in advance.
Shared costs, sponsorships or financial commitments require prior documented approval and full transparency for members.
Approval and amendments
This charter takes effect only after members have discussed and approved both the text and the collective decision process.
Any member may later propose an amendment. Proposals are discussed at an in-person meeting and take effect only after a clear, documented collective decision.
Meeting pact · 8 simple commitments
Making the conversation
candid and useful.
Good knowledge exchange requires confidence to share unfinished work, curiosity about other perspectives and shared responsibility for making learning useful. The eight commitments turn that into behaviour in meetings.
Share what did not work, too
Failures, uncertainty and detours become valuable shared knowledge when presented honestly and with the necessary context.
Problem before product
We start with needs, residents, staff and the public-service task — not a particular supplier or technology.
Challenge the idea, not the person
Critical questions are welcome. We frame them clearly and respectfully, with the aim of improving the work.
Make room for professional disagreement
Disagreement should not be smoothed over. We make assumptions visible and examine what different perspectives are based on.
A valuable conversation may take time
We do not timebox reflection for its own sake. The facilitator helps the group prioritise openly.
Share learning — protect confidentiality
Carry principles, methods and general insight forward; keep identifiable and confidential information in the room.
Come ready to contribute
Not everyone needs to give a talk, but everyone helps through questions, experience, feedback or connections to relevant knowledge.
Aim for concrete public value
We connect technical choices to quality, rights, workflows, costs and the difference the solution is intended to make.